03 Data Transfers>
Common Transfer File (CTF)
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Recent news (on this page).
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CTF guidance notes for schools and LAs (on this page).
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Guidance on using the secure website to transfer CTF (on this page).
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Supplier-specific guidance on producing CTF (on this page).
CTF specifications
The Common Transfer Form for users unable to produce the
electronic CTF has been placed in the archive.
Current Common Basic Data Set (CBDS) information and
specifications are available in section 04 Data Management.
News
12 August 2009
As a result of an error in the BS7666 schema file, the XSD specification has been replaced with an updated version. More information can be found on the CTF9 page.
9 July 2009
The specification and guidance documents for CTF 9 have now been updated (to version 1.4) with appendices outlining the different requirements of the Welsh Assembly for CTFs to or from Welsh schools.
Guidance on using the secure website to transfer CTFs
8 August 2006
Guidance Notes (for schools and LAs) to clarify the creation and use of the CTF are available for download. LAs are asked to ensure that copies of this guidance note are made available to all schools within the LA. LAs (and software suppliers) may wish to draw attention to this publication with a link from their website.
The CTF is very important to the welfare and education of every child and we hope this guidance will encourage schools to be more proactive in using the CTF to transfer learner data.
LAs may wish to take particular note of Annexe A covering occasions when standard rules to forward a CTF for a learner might not apply, paying particular attention to Paragraphs 5 and 6. Statutory guidance for LAs on this point was issued in February 2007 and is available on the Every Child Matters website.
Supplier-specific guidance on producing the CTF
CAUTION (MAY 2007) — ALL GUIDANCE FILES IN THIS SECTION ARE BEING REVISED AND UPDATED
Secure Transfer website and the Common Transfer File
Click to view a PowerPoint presentation about the Common Transfer File and the use of the Secure Transfer website.
Guidance on the use of the s2s secure website to transfer CTF files is available on the s2s page of this site.
Supplier information for producing the Common Transfer File:
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from RM Integris: Generating the electronic Common Transfer File
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from Wauton Samuel: Generating the electronic Common Transfer File
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from Phoenix: Creating and importing CTF files — Guidance notes
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from Capita SIMS: Creating CTF files — Guidance notes
If you have any problems using the Common Transfer File system please contact
the Data Services helpdesk on 01325-392626 or email s2s.mailbox@dfes.gsi.gov.uk.
Page updated 9 October 2009
