Educational visits model forms

LEAs will generally have their own forms which reflect their own visits policy. Where they are available head teachers should use them. The forms included in this section are intended for head teachers and others who do not have access to LEA documents. They are based on existing forms from a variety of sources, and may be useful as they stand – in which case they may be freely photocopied – or as a model to be worked on.

Documents are available in Microsoft Word (.doc) format. If Microsoft Word is not available to you, you may use the free Word 97/2000 Viewer which is available here.

Application for the approval of educational visits by head teacher, governing body or LEA (224KB)
Confirmation from head teacher for the visit to go ahead (208KB)
Steps to follow when assessing risks (214KB)
Risk Assessment Action Plan (To be completed after completion of 'Steps to follow when assessing risks') (234KB)
Evaluation of the visit to be completed by the group leader for future reference (221KB)
Checklist for pupils going on a visit (214KB)
Parental consent form for a school visit (237KB)
Summary of information about pupils and adults participating in a visit (210KB)
Emergency contact information (211KB)
Off-site swimming pool checklist (210KB)
Consent form for swimming activities or activities where being able to swim is essential (213KB)

Planning Types of incident Resources Educational visits model forms	Educational visits model forms LEAs will generally have their own forms which reflect their own visits policy. Where they are available head teachers should use them. The forms included in this section are intended for head teachers and others who do not have access to LEA documents. They are based on existing forms from a variety of sources, and may be useful as they stand – in which case they may be freely photocopied – or as a model to be worked on. Documents are available in Microsoft Word (.doc) format. If Microsoft Word is not available to you, you may use the free Word 97/2000 Viewer which is available here. Application for the approval of educational visits by head teacher, governing body or LEA (224KB) Confirmation from head teacher for the visit to go ahead (208KB) Steps to follow when assessing risks (214KB) Risk Assessment Action Plan (To be completed after completion of 'Steps to follow when assessing risks') (234KB) Evaluation of the visit to be completed by the group leader for future reference (221KB) Checklist for pupils going on a visit (214KB) Parental consent form for a school visit (237KB) Summary of information about pupils and adults participating in a visit (210KB) Emergency contact information (211KB) Off-site swimming pool checklist (210KB) Consent form for swimming activities or activities where being able to swim is essential (213KB) Source: Education and Safety of Pupils on Educational Visits, Department for Education and Skills, 1998.
The advice contained on this site should not be taken as an authoritative interpretation of the law. That is a matter for the courts.